Legal Billing Coordinator

Our client, a well-established NYC insurance defense firm, is seeking an experienced Legal Billing Coordinator to join their team. This hybrid role is based in midtown Manhattan and reports directly to the Firm Administrator.

Key Responsibilities:

• Prepare and analyze financial reports (P&L, balance sheet, general ledger, attorney hours)
• Oversee billing operations and supervise billing team to ensure timely processing
• Manage accounts payable and receivable, including vendor invoices and client payments
• Reconcile multiple escrow and operating accounts in QuickBooks
• Support monthly, quarterly, and annual close processes
• Advise attorneys and staff on timekeeping and billing practices
• Partner with leadership by delivering financial insights for decision-making
• Coordinate bonus/billing data with payroll and senior management

Qualifications:

• Bachelor’s degree in accounting (or related field)
• 5+ years of accounting experience in an insurance defense firm
• Strong proficiency in QuickBooks, Clio Manage, and Microsoft Office
• Solid understanding of GAAP
• Proven ability to manage teams and work in a fast-paced environment
• Detail-oriented, organized, and proactive

Compensation & Benefits:

• Salary: $115K–$165K + bonus
• 401(k) with match (after 1 month)
• Health, life, and vision insurance
• Generous PTO